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If you’re struggling with the same time consuming administration day in, day out, you might be wondering how an ATS can improve your productivity.

It may be a New Year, but for some recruitment teams, the bulk of their time is still spent carrying out the same repetitive tasks. Reading through applications and CVs. Booking interview slots. Undertaking background checks.

But these daily activities are optional – because with the right system in place, you can automate so much of the recruitment journey that takes up your time.

And that means you can channel your productivity into more strategic, valuable projects – like establishing a talent pool, engaging with passive candidates or managing those ‘hard to fill’ vacancies.

How much can an Applicant Tracking System (ATS) really improve your productivity?  Well, once you’ve got the basics taken care of, we think quite a lot…

Reduce administration by automating your interview booking:

Are you spending time calling and emailing applicants trying to book them in for interviews? Or chasing hiring managers for their schedules? It can be like spinning plates to bring different parties together.

A strong ATS should take care of the interview administration for you. Hiring managers and other panel members can upload their availability to the system and the ATS will then out a selection of interview slots for candidates to choose from.

Confirmation and reminders can then be sent via both email and SMS – ensuring that your candidates know the time and date of their interview. They can also reply to cancel if their availability has changed.

With an ATS you’ll not be reliant on leaving voicemails and chasing up responses – a real drain on your productivity.

Save time by enhancing your screening process:

Have you ever found yourself trawling through hundreds of applications for a vacancy and felt like the majority were not suitable?

This is where the screening capabilities of an ATS really comes into their own. In Hireserve ATS, we’re particularly proud of our ‘killer questions’. These are mandatory questions which you can ask at the beginning of your application processes, to ensure candidates meet the minimum essential requirements for the role.

Right to work in the UK? Experience in the sector? Perhaps a professional qualification or level of education?

These screening questions save candidates time and effort in applying for a role that they are likely not currently well suited to, and saves you time reviewing unsuitable applications. Again, this enables you to focus your time and productivity on other areas.

Can your ATS do this? If not, and you’re ready to move on from your current Applicant Tracking System, download our ‘Choosing an ATS’ guide. And if you haven’t got a recruitment system already in place, it’s also a great resource to help you get started on your selection journey!

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Focus your energy on rewarding sources:

We could spend all day talking about ways an ATS can save you time and reduce your administration – but that might not be fun for everyone!

Instead, here’s another way an ATS can improve your productivity.

Most Applicant Tracking Systems should come armed with a suite of standard reports. You can use these to help focus your time and energy and on particular areas. For example, the source report will enable you to see from which channels you’re receiving the highest number of applications and, crucially, hires (remember, these could differ).

This insight allows you to focus on your highest performing sources, rather than spending time and energy on platforms that don’t yield results.

Other reports, such as Time to Hire, can help you identify where there may be internal bottlenecks or issues in your internal processes. You can channel your productivity into troubleshooting and improving your recruitment journey.

Your ATS reports should also highlight where things are going right. Low cost-per-hires, initiatives that have enhanced your diversity efforts, or sources that have performed well for ‘hard to fill’ roles.

Accurate ATS data should help remove some of the guesswork from your recruitment strategy, enabling you to be more focused and strategic. So, is that another way an ATS improves productivity? Tick!

 

 

Improve your internal engagement:

Nothing zaps productivity like a lack of buy-in to the system you’re using.

If you currently spending time dealing with repeat offenders that fail to progress their vacancies, we’ve got the perfect solution to make you more productive.

Hireserve’s Hiring Manager Portal has been made with the casual and frequent user in mind. No need to train those Hiring Managers that only recruit once or twice a year – the system has been streamlined and simplified especially for them.

You can also set limits on each user for their level of system access, so those less technologically able have the most simplified actions open to them.

Find out about the Hiring Manager Portal here.

So, bottom line. Can an ATS improve productivity?

Of course we’re going to say yes! But we hear it time and time again from your customers: If you’re spending your time dealing with the routine tasks and lack the scope to work on those strategic, more complex projects, let an ATS take care of your admin, data and processes.


Find out more

If you’d like to find out more about how to choose an ATS – we’ve got a comprehensive guide for you. Filled with tips, tricks and checklists, this guide is the one stop shop for sorting the wheat from the chaff.

If you’d like to find out about Hireserve ATS, see our product features here.

About the author

From recruitment into central government, to financial services and the charitable sector, Leah has worked across many industries in her wide ranging career! Now working as Hireserve's Senior Marketing Executive, Leah covers all things marketing - from maintaining our social media channels to managing logistics for events across the country.