Data Protection

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Hireserve ATS is fully equipped to ensure you can meet your data controller responsibilities in line with the Data Protection Act 2018 (which implemented the General Data Protection Regulation, GDPR)
Establishing a legal basis for processing recruitment data

Hireserve ATS not only enables you to create and configure a privacy statement, but also provides a consent mechanism which allows you to present a link to your privacy statement or request consent when candidates apply for a job or register for an account with you.

This means we can support both ‘Consent’ and ‘Legitimate interests’, whichever is your chosen legal basis for processing candidates’ personal data.

Managing your data retention

Hireserve ATS allows you to set a custom data retention period, and choose whether after this time, a candidate will automatically be anonymised (to preserve your reporting capabilities) or deleted entirely.

You also have the tools to re-engage candidates who are nearing their data retention expiry date with an automated renewal process.

  1. Setting your data retention period

Hireserve ATS allows you to set your custom data retention period in days. Whether that’s six months, a year, or however long you’ve chosen to retain candidate data. The system will then automatically remind you when a candidate’s data retention expiry date is approaching.

  1. Automatic removal

Of course, if you have a high number of applicants, it would be simply impossible to keep track of every expiry date individually. Depending on your preferences, Hireserve ATS can automatically remove candidates once they’ve expired, either by deleting them or by anonymising them.

  1. Automated renewal

When an applicant’s expiry date is approaching, you may wish to retain their details in your database. Hireserve ATS’ automated renewal functionality allows you to re-engage candidates who are reaching their data retention expiry date by sending them a new consent question (if you require consent), or by sending them a link to your privacy notice (if you’re using legitimate interest).

And much more...

If you’d like further details on the Data Protection functionality within Hireserve ATS, take a look at our Data Protection and in-house recruitment information, or Contact Us. We’ll be happy to answer any questions you might have.